Overview:
The Junior Sales Administrator supports the activities of the sales and administration processes by sourcing prospects, qualifying them and preparing information required to support an approach by the sales team. The administrator assists with the quoting process, maintains records, compiles sales reports and completes general administrative tasks that arise in the process.
Specific accountabilities and duties
New enquiries
- Receive and document incoming enquiries
- Qualify enquiries against company standards
- Set up qualified enquires in the CRM (Hubspot) and the quote log
- Source and evaluate prospects (using prospecting platforms)
- Update prospect tracker
- Compile information on qualifying prospects (Stakeholder information, project detail etc)
- Update CRM with incoming information on qualified prospects
New RTQ’s (Request To Quote)
- Facilitate completion of RTQ evaluations
- Facilitate completion of PQQ’s (Pre-Qualification Questionnaires)
- Create new projects in Procore
- Prepare tender packs for upload to Procore
- Upload project drawings, documents to Procore
- Prepare the documents register in Excel
Opportunity validation
- Qualify opportunities (9-frame matrix, credit checks etc)
Customers
- Process new customer account forms and onboarding with SCI accounts.
Sales progression
- Open deals in CRM and populate sales programme for new projects
- Progress open opportunities
- Update programme and CRM
- Monitor key dates, facilitate programme updates
Accountability
- Prepare reports for sales meetings
- Administrative support
- Correspond with clients as directed
- Schedule meetings as directed, take and action minutes where required
- Provide general administrative support as required
Competencies
1. Creativity Generates new approaches to problems or innovations to established best practices. Shows imagination.
2. Experience Has a proven administrative track record
3. Resourcefulness Passionately finds ways over, around, or through barriers to success. Achieves results despite lack of
resources. Goes beyond the call of duty. Shows bias for action. A results-oriented “doer”
4. Customer focus Monitors client satisfaction (Internal / external). Establishes partner relationship with clients. Visible
and accessible to clients
5. Team Player: Reaches out to peers. Overcomes we / they. Approachable. Leads peers to do what is best for company
Required knowledge and experience
• competent IT user
• customer service skills.
• excellent verbal communication skills.
• business administration skills.
• the ability to use initiative.
• the ability to work well with others.
• persistence and determination.
• the ability to work well under pressure.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties or skills associated with the role.
Furthermore, it is understood that the accountabilities of an individual may change with company needs. In the event of such change, they will be made in a reasonable manner.
Hours and remuneration:
£24,000pa based on a 37.5hr working week
To apply, please send your CV to bblackburn@scibms.com.